CORPORATE AND PROMOTIONAL GIFTING AND ITEMS
Event Synthesis is the answer to all your Promotional and Corporate Gifts requirements. We use years of experience in collaboration and knowledge about the industry to provide you with the best possible service. With a immense selection of suppliers internationally and locally, we ensure that you will find exactly what you’re looking for and we will go out of their way to make your experience as hassle free as possible. Whether for seminars, events, conventions or shows, our skilled and specialized team will provide you with the latest options in the Promotional and corporate gifting industry. Event Synthesis is your one stop shop and we look forward to working with you and your company
With over 15 years’ experience in the dancing industry, Event Synthesis is the leading Dance Competition Management specialists in South Africa. Event Synthesis is able to assist in the setup of dance competitions, camps, eisteddfods and festivals for all dance styles irrespective of the number of competitors. Below is a list of items relating to dance competitions that Event Synthesis is able to assist with;
- Pre Event Evaluation
- Setting up the competition information pack
- Creating, implementing and maintaining the budget, Timeline and tasklist
- Event Project Management
- Preparing and forwarding entry forms to a database of dancers and dance studios
- Sourcing of sponsorship
- Sourcing, Booking and Confirming of venue and necessary amenities
- Liaising and confirming adjudicators and officials for the event
- Prepare Officials Contracts
- Collecting and Collating entry forms
- Book and Confirm Vendors/Exhibitors
- Arrange entertainment
- Setting up of a program of events with times for the compere and officials
- Handling all program changes as well as advertising within the program
- Printing of program
- Sale and management of spectator tickets and table bookings
- Liaising with the venue, security, caterers, officials’ flights, transport and accommodation
- SASREA requirements
- JOC Application
- Traffic Control
- Ordering of trophies / medals / certificates
- Organizing, Liaising and Coordinating media and VIP’s
- Finalizing payments to all officials, vendors and suppliers
- Coordinating strike up and Break down days
- Access Tags
CORPORATE EVENTS / GOLF DAYS / TEAM BUILDERS
Whether you are interested in hosting a golf day or corporate function for fundraising purposes, to make a lasting impression on your clients, or to reinforce commitment to the team’s shared goals and objectives through team building, trust Event Synthesis to help create an unforgettable experience.
Event Synthesis will also be able to assist with the following;
- If you have a list of potential golfers / contacts, we would send them the details and handle the four-ball bookings from our office. This includes liaising with your potential golfers, hole sponsors and coordinating the bookings; PR for Golf Day, Management of the Golf Day and Prize giving, sponsors signage displays.
- Arranging goodie bags for all golfers with sponsors pamphlets, vouchers, magazines, subscriptions and any other advertising material
- We also assist in obtaining certain major prizes such as holidays, etc. We will arrange an auction for the evening, where you can raise additional funds.
- Furthermore, we would send details about the event to our large data base of golfers and potential sponsors.
- We will consult with you to find out what it is you require in terms of team building (for what purpose is the team BUILDING EVENT taking place)
- Are there any particular activities / adventure's you would prefer?
- Is accommodation required?
- Do you require transport?
- Do you require a facilitator and what kind of facilitator?
- Would you like a guest speaker/s or live comedian?
- Do you have a budget you have to adhere to?
CASUAL BIRTHDAY / 21st BIRTHDAY / THEMED PARTIES
Thinking about having a birthday party but don’t know where to start?
Event Synthesis has the experience and contacts available to help organize any birthday function, whether formal or casual, large or small.
We have numerous vendors available to provide entertainment for children and adults birthday parties, including jumping castles, clowns, DJ’s and comedians.
We are able to assist you from the hiring of the venue to the catering etc.
ENGAGEMENT PARTIES / BACHELOR AND BACHELORETTE PARTIES
The time has come and you have decided to tie the knot. Hosting an engagement party is an important part of celebrating a wedding. Depending on your budget, you can have a simple engagement party at a home, or an elegant event such as a party at a Luxury hotel. Event Synthesis is able to assist you from start to finish allowing you to relax and bask in the ecstasy of your engagement.
You've been given the honor of best man or maid of honor, and with that, comes the mammoth task of arranging the most widely talked about party – the stag or hen party. We know that an event of this importance deserves a lot of attention and takes a lot of time. Time that you probably don’t have. You also know that it has to be a fantastic party and you have a general idea of what he or she would like but you’re not sure where to start and what you need to do to make it a party not to be forgotten?
That’s where Event Synthesis comes in! We have a number of ideas to suit every style and budget and will organize your function from start to finish from sending out electronic invitations to organizing the venue, RSVP service, entertainment, catering, as well as collecting and transferring of funds to vendors and suppliers.
Most people think they can’t afford the services of a wedding planner or coordinator, but the reality is that after you have spent many months running after vendors and suppliers, fighting to get your invitations on time and to your requirements, arguing with the venue and caterers to honor what was originally agreed upon etc, you may want to give up on getting married. The last thing any bride feels like doing on her wedding day is making sure that everyone else is having a great day while she is running around frantically trying to make sure everything is perfect. The whole idea is completely overwhelming and yet it should be the happiest most memorable time of your life.
Planning a wedding takes time and time is money, so don’t throw it away – allow Event Synthesis to take the pressure off of you and your fiancé’ and to bring your dream day to life.
We are certain that you will feel comfortable with our ability to coordinate and plan your wedding, as our many years in the industry will bring you a wealth of understanding, information and skillful professionalism.
Our planning/coordinating services include the following;
- 1st Consultation is free of charge – All brides will receive a goodie bag of suppliers as well as a free gift
- Budget Planning
- Corresponding and executing your vision for the day
- Continuous phone and email support throughout the entire planning process
- Introduction to potential service providers
- Set up of initial service provider meetings
- Professional assistance and advice with a selection of venues for the ceremony and reception (including site visits)
- Obtaining quotes for all wedding services on your behalf
- Venues / Caterers / Cakes
- Photography / Videography / Wedding Albums
- Hair / Make Up / Nails
- Entertainment / Live Music / DJ
- Wedding Transport / Accommodation
- Invitations / Stationery / Favours
- Flowers / Décor / Candles
- Compiling an action list to ensure that deadlines are met including deposit and final payment schedule
- Personalised checklist for final responsibilities
- Meeting with and providing guidance to master of ceremonies prior to the wedding.
- Organizing and perfecting any pre-wedding function(s).
- Overseeing and managing all wedding day arrangements
- Provide a running order for the day
- Full coordination and set up on the day
- Honeymoon quotations